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Modernising Digital Operations for a Leading Automotive Service Provider

Arrk has established itself as a dependable digital partner for numerous businesses across the UK. Its Application Support and Maintenance (ASM) model, under the ServiceFlex™ arrangements, offers a hassle-free, one-stop solution for businesses. Arrk has a proven track record of adhering to complex and comprehensive Service Level Agreements (SLAs), ensuring the timely and efficient availability of digital systems at the lowest possible cost.

Customer

A leading research and development company listed on the London Stock Exchange, specializing in high-performance polymer solutions. With a market capitalization exceeding £2 billion, it operates in more than 40 countries worldwide.

One of UK's most progressive motoring organisations

Founded in 1897

One of the world's most advanced computer systems dealing with roadside assistance

Situation

The customer has developed several in-house software applications and SharePoint portals to ensure the confidentiality of business operations, which are typically utilized by thousands of internal and external users. However, this has resulted in a digital wilderness that is extremely difficult to maintain, update, and upgrade. Additionally, it has proven challenging and cost-prohibitive for the customer to secure a diverse range of technical skills and infrastructure necessary for the effective functioning of critical systems.

A drive to increase customer satisfaction and cross-selling

Desire to introduce a CRM and a Finance system, as well as, an Oracle data warehouse

In need of a major transformation project

Limited capacity within the internal IT team

“Above all, Arrk’s commitment to Clients’s success via open, responsive and sensitive handling of the transaction confirmed our correct choice of IT partner. Transition went to plan and our Client’s team expanded to include some outstanding and technically excellent Arrk colleagues and a best practice set of ASM processes that together set a new benchmark for quality of IT service and even taught me a thing or two”

Business Systems Director

Solution

Solution Crafting

Arrk, in collaboration with the customer, successfully organized its renowned ThinkDigital™ workshop and shared its insights. Throughout the workshop, several shortcomings, bottlenecks, and inconsistencies were identified, many of which the business users were previously unaware of. Additionally, the business user group gained a deeper understanding of the challenges associated with adoption. Arrk also presented a comprehensive roadmap for securing the customer’s digital assets by implementing modern technology stacks within the ITIL framework, ensuring zero downtime.

Solution Adoptions

As part of the solution strategy, Arrk entered into a contract under its ServiceFlex™ model. The company assembled a team of digital experts with varying levels of allocation, leading discussions and coordinating with other service providers. This approach alleviated significant resourcing challenges and reduced associated costs. Regarding technical services, some applications were seamlessly transitioned to modern online environments on a lift-and-shift basis, while others required upgrades to their underlying code base, workflow configurations, and the implementation of SharePoint online portals within the framework of ITIL information security programs.

A joint RAC-Arrk IT team was implemented

Arrk's off-shore development centre in Mumbai performed ASM

ITIL aligned processes ensure proactive, professional and responsive service

Project was delivered in-line with agreed SLAs

Outcomes

High SLA Compliance and Minimal Service Disruption

Arrk ensured near-zero disruption and system unavailability throughout the arrangement.

Seamless Transition

There was no data loss or downtime during system migration and upgrades.

Enhanced User Experience

Several workflows and UI screens were refined to align with modern user experience preferences.

Reduced Operational Costs

Arrk achieved significant cost savings for the customer, even as all systems were upgraded to contemporary technology stacks and platforms.

Easier Ticket Management

User engagement and centralized ticket management have been positively received, with improved response times and comprehensive one-stop solutions.

Positive Business Impact

The business became liberated from the burdens of digital technological developments due to its reliable digital partner, allowing them to focus on their core operations.

Roadmap for Innovation

A new digital roadmap was identified and pursued by the customer to ensure they remain ahead of their competition.

IT cost reductions of 30%

RAC system user satisfaction increase

Business and IT risk reduction

Vastly improved RAC IT and business department relationship

outcomes-target

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